Tracker’s Way Bill
(revision 2, July 2010)
This Way-Bill enumerates general National Capital Tracker (NCT) operational guidelines which emphasize mutual cooperation that contributes to successful exhibitions.
The National Capital Trackers Goal
The NCT operates modular layouts to provide enjoyment and information to the public in a variety of venues. A successful event is measured in terms of the way Trackers interact with those attending NCT shows and strive collectively to provide a valued experience, information about the hobby, and the unique benefits that accrue from being a model railroader.
The Trackmaster assures that participants adhere to these operational guidelines.
Setting Up and Taking Down
1. The Trackmaster is responsible for ensuring that the time allotted for set-up is sufficient and properly utilized so that the layout is complete and trains are running at the event’s designated start time. Both set-up and takedown require close cooperation due to the need to coordinate a multiplicity of tasks in a short period of time. Mutual assistance and cooperation are Tracker trademarks that give us enjoyable, successful events.
2. Recommended order for set up:
1.) modules set up, plexglass installed, and layout completed;
2.) install and check electrical and electronic control systems—proceed sequentially to check for short circuits, then install electronic control systems (TMCC and DCS);
3.) install outside skirting;
4.) decorate modules with scenery and accessories;
5.) complete set up, storing boxes under modules and installing inside skirting.
3. Takedown should be accomplished with an emphasis on careful handling of NCT equipment and that of fellow-NCT members. Everyone should handle equipment (modules, wiring, transformers, etc.), as well as locomotives and rolling stock carefully. Though the process may take a bit more time, it will save hours of repair and unnecessary expense. All participants should participate in loading member vehicles and the NCT trailers and depart the venue only after everyone is loaded.
1. The Trackmaster or his designee is the final authority on matters that require decisions affecting show operations and the way in which the layout satisfies NCT goals and the responsibilities of participating members. Trackmasters are encouraged to designate a stand-in when they cannot be physically present at the layout. They are also encouraged to recruit an Assistant Trackmaster when appropriate, especially for the larger, more complex Tracker layouts. The size of Tracker layouts and the complexity of operations require adequate resources. Trackmaster are encouraged and will be supported in their efforts to recruit additional members who do not have modules in the layout to come to the show, help with set up, run trains, and assist with takedown. All members new and old display their commitment to the NCT goal by participation. Commitment entails more than merely stopping by to run trains.
2. The Trackmaster will send a list of all participants to the club President after each show using the “Show Participation Form.”
3. The Trackmaster will submit a show report to the NCT Webmaster after each show for posting on the club website.
4. The “GIVE-WAY” Rule (The Golden Rule): A requesting member who seeks to run equipment needs to make his or her request known to the member currently operating and to the Trackmaster. The Trackmaster will ensure that everyone who brings something to run has an opportunity to do so. The Trackmaster should inform participants of the order of succession in running their trains on each mainline so that there is no interruption in operations during a Tracker show.
5. The NCT flourish due to a spirit of cooperation that encompasses broad participation among its members. Trackmasters will ensure that all forms of operation (conventional, TMCC and DCS) are available on all Tracker layouts.
6. Each member is responsible for removing rolling stock and locomotives when he or she finishes running equipment. When finished running equipment, members must move it to a storage siding, to table space, or to containers. This guideline is a corollary to the “give-way” rule enabling the next operator-in-line to begin running his or her train without delay. Mainlines are not to be tied up with a train that an operating member has “left behind.”
7. Junior Members: We are happy to have junior members participate in exhibitions. Sponsors who are familiar with NCT operating guidelines must be present with each junior member.
8. Upon show completion, the Trackmaster needs to identify any items requiring repair and make sure the repairs or replacement happens.